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How To Change Uppercase and Lowercase Text In Microsoft Word

Microsoft Word is a great word processing tool. it is intuitive and provides shortcuts for many functions, saving time and effort on the part of its users. With a quick keyboard trick, I will show you how to quickly change small letters to capital letters in word. This trick applies to text selections across the whole word document or just by sentence or paragraph.

Change Small Letters to Capital Using Shift+F3

This quick trick works by applying a text case change to selected text. In order to do this:

  1. Highlight any piece of text that needs changing.
  2. Hold the Shift Key and press down F3.

The first time you do this, only the first letter in each paragraph will be changed. Repeat step 2 to change all the text to capital.

For Mac users, your function keys may not work by default without using the Fn key. In order to use this keyboard trick on your mac, hold down the Fn key while holding down the Shift Key and then press F3.

Alternative Methods For Switching Lowercase and Uppercase Text in Word

The method outlined above might not work for everybody. This is because your function keys may not be working or you are using an older version of Microsoft Word which does not support this keyboard trick. There is another way you can do this trick by using the menu function in Word. Follow the steps below to learn more.

1 – Under the home tab, there are a number of useful tools you can use to format text such as the copy and paste tool, the bold and underline function, the text size tool and more. You may have never noticed this but next to the text size tool there is a drop-down which will allow you to change the text to lowercase or uppercase.

how to change small letters to capital letters in word

2 – Click on the drop-down arrow which will reveal a list of options you can apply to selected text.

how to change small letters to capital letters in wordChoosing Sentence case will only capitalise the first letter in each sentence you highlight whereas choosing UPPERCASE will capitalise all the words in the sentence. The lowercase option will change all letters in your selection to lowercase and Capitalize Each Word will make each new word within your selection start with an uppercase letter. The tOGGLE cASE option will reverse the case of each leter in your selection.

How Does tOGGLE cASE work?

Let’s say you have apiece of text that looks something like this:

“The quick brown Fox jumped over the lazy Dog”

When you select the tOGGLE cASE option in word, it will reverse all the capital letters to small letters and make all the small letters into capital letters, meaning the text above will look something like this:


It is a weird option to have for text formatting and I cannot see when it will come in handy in my life but you tell me, have you ever found the need to use the tOGGLE cASE before? Let me know in the comments below!

Thanks for reading.